Email Archiving and Storage

Email plays a major role in today’s communication between business partners, vendors, customers and internal communications. With such importance now placed on email communications it’s vital to ensure your organization has the right email archiving and storage solution.

What are the Key Reasons for Email Archiving?

The reason to implement an efficient and effective archiving solution includes;

Email and the Law

Email evidence has become almost as much a feature of courtroom proceedings as witness statements and physical exhibits. Quite simply, an inability to produce email evidence in a court of law – and in a timely manner – can have serious ramifications. This applies both to cases where a business has been instructed to do so and to cases where it wants to use email as key evidence.

The View from HR

Whether investigating claims of sexual harassment or workplace bullying, or building a case for dismissal on the grounds of professional competence or leakage of confidential data, prompt and fair resolution can in many cases be facilitated by quick and easy access to historical email records. But the potential benefits of such access go much further including:

• Deterrence: the knowledge that every message will be stored securely and can be retrieved easily can act as a powerful deterrent against email misuse, from cyber-bullying to the circulation of offensive material.
  
  
• Productivity: archiving can boost workplace productivity by discouraging ‘cyber-slacking’ (e.g. overuse of business email for non-work purposes).

The Challenge for IT

Finally purely in IT terms, the issue of email storage impacts squarely on areas of key concern:

• Storage Requirements: If everyone opts to keep their own personal email archive (e.g.with PST files stored on local hard drives or file servers – and with mass duplication of capacity-hungry file attachments), the storage implications can be huge.
  
  
• Control: Leaving staff to ‘go it alone’ can have serious implications for data security, with confidential information slipping out of corporate control. Just one email saved on a laptop stolen from a car could contain data whose loss directly damages a business’s bottom line.
  
  
• Workload: Requests from CIOs, HR, legal teams and other employees for retrieval of old emails can quickly build into an unwelcome burden that deflects IT teams from other, more strategic tasks

Your Business Benefits

Email and its storage, then, pose a diversity of demands stretching right across a business and key functions within it. Pinpointing a solution that can meet all these demands can therefore pay real dividends that feed directly into your bottom line.

Symantec MessageLabs Email Archiving.cloud is a hosted solution that ticks every box from an IT, HR and legal standpoint. At its core lies an unsurpassed ability to provide off-site, tamper-proof, single-instance storage of all incoming, outgoing and employee-to-employee emails, including attachments.

Symantec.cloud Email Archiving & Continuity Solutions

Contact one of our Email Archiving specialist to discuss your needs- Contact Us

Products	Key Features & Benefits
Email Archiving	- Email Archiving solution for SME or Enterprise - Address the challenges of email storage management, legal discovery, and regulatory compliance - View our Email Archiving product page to learn more
Email Continuity	- Affordable standby email failover system that delivers virtually uninterrupted access to email in the event of a mail server outage - View our Email Continuity product page to learn more